Staff positions @ FIT in Milan - Current Job Responsibilities for Administrative Assistance

  • Office coverage, phones, all student walk-in inquires as needed.
  • Budget assistance to director: processing purchasing, tracking purchases, invoices, liaison with bookkeeping Administration. 
  • Assistance / set up of academic trips - booking hotels, transportation, tradeshow and industry appointments for 4 to 5 major excursions (i.e. France, Tuscany, Piemonte, Veneto) as well as numerous local museum and regional visits. 
  • Set up of administrative visits and tours as needed. 
  • Assistance with student housing during orientation and follow up as needed. 
  • Student Association / FITSA – work with students to develop student generated events and trips. Process events through administration, 5 – 10 events per year
  • Assistance with development of a Fashion show and graduation ceremony:  set up and creation of the public calls for Production, Communication Design, Video and follow up on post-production communication. 
  • Assistance with special events: set up and processing of exhibitions, special events, visiting faculty, summer programs
  • Assistance with outreach for donations and industry visits
  • Regular communication with faculty and students via email/phone: all travel announcements, and general announcements as needed.
The ideal candidate has a University Degree in humanistic topics, and has a previous experience of at least 3-4 years in educational assistance roles in Art, Architecture and Design.
He/she has:
  • Experience in coordination of educational programmes in the field of design, arts, architecture.
  • Experience in event setting and coordination 
  • Good Skills in graphic and communication Design 
He/She is able to deal with projects of different sizes.
It has a strong organizational capacity and time management. Problem-solving, flexibility, precision, and pro-activity, capable of working in a multicultural environment.
Furthermore, he/she has professional experience in standard computer programs (MS Office) and graphic and communication Design.
Fluent Italian and English are key.
Type of Contract
National Collective Labour Agreement (CCNL Terziario) of fixed-term trade given the duration of 12 months.
Employment Type
Place of work, Via Durando 38 / a - 20158 Milan
Please kindly send the CV strictly within November 13th, 2017 - 23.59 (Italian Time) to the following e-mail address:
If you are interested, please, send your application authorizing the treatment of personal data in compliance with Legislative Decree No. 196/2003.